Housing Coordinator, Asst. (2014/2015) - McMurdo
|Title:||Housing Coordinator, Asst. (2014/2015) - McMurdo|
: Housing Coordinator, Assistant (2014/2015)
: Austral Summer
: McMurdo Station, Antarctica
: GSC Antarctica
Currently seeking a Housing Coordinator, Assistant
– Responsible for assisting with the day to day activities of the housing department, including, but not limited to, room assignments at McMurdo Station, updating community lists, corresponding with residents, and providing customer service to the McMurdo community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Handles confidential matters (personnel actions, management reports, housing issues, etc.) in accordance with management policy.
Interacts with the National Science Foundation, military and other agency officials, both over the telephone and in person, in a professional and tactful manner.
Provides direct support, using staff resources if necessary, to the achievement of all metrics related to ASC.
Complies with all ASC Environmental Health & Safety, and Quality Assurance, requirements and goals. Provides documentation to these divisions as necessary to ensure adequate and legal documentation.
Works to achieve ASC goals and contractual commitments
Could be asked to perform janitorial or Dining Attendant duties if needed.
May be required to perform duties requiring repetitive motion.
Must be able to lift the safety regulation maximum on limited basis.
Responsible for maintaining a safe workplace and ensuring safety is the highest priority in the workplace.
Provides the housing section of the McMurdo Station arrival brief presentation to all incoming ASC Staff and NSF Grantees upon arrival on the ice.
Represents the housing department during the redeployment meetings, including presenting information on room inspections and other aspects of leaving station.
Conducts room inspections of individuals redeploying or leaving station to go to field camp to verify rooms are in “Move in Ready” condition.
Compiles and distributes the Station Services portion of the Situation Report, Leadership Meeting Notes, and NSF Meeting notes.
Checks manifests, look ahead’s, population reports, and redeployment documents to compile lists for the purpose of room inspections.
May be required to work hours outside of normal Town schedule to accommodate arrival brief meetings, room inspections, lock outs, etc.
Researches products through email, the internet, and via phone calls. Works with MAPCON and the ORT system to place purchasing orders on behalf of the housing department.
Must keep track of the Housing department budget to avoid over expenditure.
Must keep up to date distribution lists of residents in each dorm for the purposes of email notification.
Draft emails for building wide or station wide distribution for issues affecting station residents as required.
Drafts weekly timesheet to be completed by members of the Housing Office, Stewards, and Lead positions. Communicates timesheet issues to supervisor.
Keeps detailed lists of resident requests, night shift workers, lock outs, furniture swaps and other various projects.
Ensures the organization of dorm room keys for 14 different buildings, a total of 584 rooms, including collecting, relabeling, and putting away the keys as well as requesting additional keys be cut as needed.
Drafts documentation for Key packets, room inspections, etc.
Creates and updates the Housing Office Bulletin board which includes station population information.
Coordinates with Facilities to place work orders for residential issues as needed.
Must stay abreast of incoming flights for purposes including but not limited to putting linens in rooms for individuals due to arrive on station after hours.
Helps make key packets for incoming ASC staff and grantees arriving on station from off continent or on continent flights.
Performs other duties as required.
: High school graduate or GED.
CERTIFICATIONS AND/OR LICENSING REQUIREMENTS
: None required.
: None required
: Two years experience in a secretarial, administrative assistant, or office management position required. Two years experience in customer service related role also required. Must possess strong word processing and data base skills, especially MS Excel. Strong organizational ability required. Previous Antarctic experience preferred.
: US citizenship required.
Gana-A’Yoo Services Corporation (GSC) an Alaska Native Corporation has offered outstanding Janitorial and Food Services for over 10 years. GSC has an exceptional record for providing food and janitorial services with ongoing contracts in many facilities types, such as, military training facilities, emergency management centers and temporary and field sites. Utilizing state of the art environmentally friendly cleaning products we create healthier surroundings, promote productivity, reduce costs, and increase safety of buildings. Our Food Services are committed to customer satisfaction and thorough quality control processes resulting in successful competitions for quality of service awards including the U.S. Air Force “Best Dining Facility” in Air Combat Command and runner up to the Ney award for best dining facility in the Navy.
GSC in partnership with ESS Support Services, a Division of Compass Group, will provide operational management support. ESS Support Services is the market leader in providing remote camp and catering services to clients, wherever their location, no matter how extreme the environment may be. Services extend across North America and include such diverse facilities as drilling, mining, construction, pipeline and logging camps, offshore, governmental agencies and others. Payroll and benefits supported by Compass Group
Our goal is to improve the quality of work life by using fair and consistent treatment and providing equal growth opportunities for ALL associates. EOE & AA Employer M/F/D/V.